Pool service software
For owners and managers of pool service companies — from 50 to a few hundred pools — who run the day on spreadsheets, text messages and a separate invoicing app.
| # | Customer | Tech | Status |
|---|---|---|---|
| 1 | Harper2418 Oakmont Dr, Allen | Marcus | Done 8:12 |
| 2 | Lakeside HOA – Pool A900 Lakeside Pkwy, McKinney | Marcus | Done 9:05 |
| 3 | Nguyen15 Cypress Ct, Frisco | Marcus | Skipped · gate locked |
| 4 | Delgado7702 Ridgeview Ln, Plano | Marcus | Started 10:40 |
| 5 | Brookhaven Apartments4100 Brookhaven Rd, Plano | Marcus | Up next |
| 1 | Whitfield311 Meadow Glen, Prosper | Ana | Done 8:30 |
| 2 | Sunset Ridge Clubhouse60 Sunset Ridge, Celina | Ana | Started 9:48 |
SCAVA covers the whole operation — the tech's route, the customer's inbox, the quote, the invoice and the numbers — so a visit is entered once and flows everywhere it needs to go.
Each tech opens the day's route on their phone and marks every stop started, done, or skipped with a reason. Water readings, chemicals applied and photos are logged on the spot.
The customer gets the service report by email automatically — what was measured, what was added, and the photos — in English, Portuguese or Spanish, whichever they prefer.
Build the quote in SCAVA and send it by email with an approval link. The customer approves online, and the quote becomes a work order with the price locked and the deposit credited against the invoices.
Problems found on a visit — logged by the tech with a photo and severity — turn into a quote in one click. A cracked pump becomes a quote, not a sticky note.
Monthly invoices are generated automatically on the day you choose, billing only what was actually serviced. Tax by rate group, billing per month or per visit, in advance or in arrears, prorated for customers who start mid-month.
| Customer | Amount | Due | Status |
|---|---|---|---|
| HarperMonthly · 4 visits | $180.00 | 15 Sep | Paid |
| Lakeside HOA – Pool AMonthly · 8 visits | $420.00 | 15 Sep | Paid |
| NguyenPer visit · 3 of 4 | $135.00 | 15 Sep | Reminder sent |
| DelgadoMonthly + WO-233 · deposit applied | $321.96 | 15 Sep | Due |
| Brookhaven ApartmentsStarted Sep 12 · prorated | $126.67 | 30 Sep | Sent |
| Sunset Ridge ClubhouseMonthly | $260.00 | 15 Aug | Overdue · suspended |
Thirteen reports: productivity per tech, chemical use, skipped visits by reason, margin per customer, receivables by age, quote conversion. Simple accounting with a chart of accounts, reconciliation, P&L and cash flow.
A purchase list built from what was actually applied to pools in the period — per tech, per day — so you buy for consumption, not by guess.
| Customer | Revenue | Chem cost | Margin |
|---|---|---|---|
| Lakeside HOA – Pool A | $420 | $96 | 77% |
| Harper | $180 | $31 | 83% |
| Sunset Ridge Clubhouse | $260 | $142 | 45% |
An "on my way" button sends a text before the visit. Suspended account, no access, bad weather — the reason is recorded, and the office knows why a stop didn't happen.
Jobs that repeat on a long interval — filter cleaning, part replacement — are scheduled and billed on their own.
Owner, manager and tech each see what they should. Cost and margin stay invisible to anyone who shouldn't see them — on screen, in exports, and in the API.
SCAVA is priced per location you service. We'll walk you through it based on your route.
